Hiring the right vendors is one of the most important parts of wedding planning. From your photographer to your caterer, asking the right questions ensures you’ll find vendors who understand your vision and can deliver. Here’s a handy guide to get you started.
Key Questions to Ask Every Vendor
Availability: “Are you available on our wedding date?”
Experience: “Have you worked on weddings similar to ours?”
Services Included: “What exactly is included in your packages?”
Cost and Payment Terms: “What’s the total cost, and what’s your payment schedule?”
Backup Plans: “What happens if you can’t make it on our day?”
Vendor-Specific Questions to Consider
Photographers
“Can you walk us through how you capture the day from getting ready to the last dance?”
This question helps you understand their style and process, ensuring it aligns with your vision. Ask for a full gallery from a recent wedding to see how they document the entire event, not just the highlights. Also, inquire about their approach to candid vs. posed shots to make sure it fits your preferences.
Caterers
“How do you handle dietary restrictions or last-minute changes to the menu?”
This goes beyond basic tastings and dives into their flexibility and ability to accommodate all guests. Ask about how they source their ingredients and if they offer signature dishes or custom menus that align with your wedding theme. Their ability to adapt is just as important as their culinary skills.
Planners
“Can you share a specific example of how you handled a wedding-day crisis?”
This gives you insight into their problem-solving abilities and how they stay calm under pressure. Look for a planner who can adapt seamlessly while keeping you stress-free. Their ability to manage timelines and vendors during unexpected moments is key to a smooth day.
Florists
“How do you incorporate seasonal blooms into your designs while sticking to our color palette?”
This question uncovers their creativity and resourcefulness. It’s also a chance to learn if they have cost-saving strategies, like repurposing arrangements between the ceremony and reception. Ask about their setup process to ensure everything will be flawless on the day.
Videographers
“How do you ensure our personalities and story shine through in the final video?” This goes beyond technical skills to focus on their storytelling approach. Ask if they create highlight reels, full-length films, or both, and how they balance capturing the big moments with candid emotions. Their editing style should reflect the tone you want for your wedding memories.
Hair and Makeup Stylists
“How do you ensure my look stays flawless throughout the entire day?”
This question addresses their techniques for long-lasting results, from touch-up kits to products they use. Inquire about their trial process to make sure they understand your vision before the big day. A stylist’s ability to adapt to weather and lighting conditions is also crucial for perfect photos.
Tips for Building a Dream Team
Check Reviews: Read testimonials and ask for references from recent couples.
Meet Before Booking: A face-to-face or virtual meeting can help you gauge their personality and professionalism.
Trust Your Gut: If something feels off during your initial consultation, keep looking. You deserve vendors who make you feel confident and excited.
Let Me Help You Navigate It All!
Choosing the right vendors can feel overwhelming, but you don’t have to do it alone. As your planner, I’ll guide you through the process, recommend trusted vendors, and make sure your team is the perfect fit. My goal is to make your planning experience as smooth and enjoyable as possible so that you can focus on the fun parts of wedding planning!